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Agents Overview

Agents let you turn an AI Assistant chat into a recurring workflow. Instead of asking AI to do something once, describe the task and how often it should run, and an agent will repeat it on your schedule—no manual prompting required.

This is useful for routine work that would otherwise take manual review every day or week, such as:

  • Triaging new Issues or Ideas
  • Publishing drafts that are ready
  • Filling in missing labels or fields
  • Moving items between boards or statuses
  • Summarizing activity and sending you the results

See more examples of scheduled Idea management.

How to set it up​

  1. Open the AI assistant, or connect to Ducalis from an MCP-enabled agent.
  2. Describe the task you want AI to repeat, including the board it applies to and how often it should run.

Prompt example: "Every Monday at 12 pm, publish the Ideas that were added to the Inbox over the past week."

Enter the prompt
  1. Review what the assistant found and confirm before it applies any changes.
Manage ideas example
  1. Create a job to run this task on a schedule. The AI assistant will guide you through the process.
Approve to create a job
  1. After you create a job, you can view it and run it right away.
Run job now
  1. The AI assistant will run the job immediately and give you the results.
View the job's results

  1. Next time, the job will run automatically on the schedule you set.

  2. You can edit the job through the AI assistant chat. Just ask the assistant to edit it and describe what to change.

Edit the job schedule via assistant
  1. You can view all jobs in the Agents tab, where you can edit the schedule, run it now, delete it, or pause it.
Manage agent's job

Examples of scheduled workflows​

Publish new Ideas weekly​

Review Ideas added over the past week and publish the ones that are ready, on a fixed weekly schedule.

Prompt example: "Every Monday at 12 pm, publish the Ideas that were added to the Product Ideas board over the past week."

Triage the Inbox​

Check the Inbox for new Ideas and suggest labels for them, so nothing sits unsorted.

Prompt example: "Every Monday, check the Inbox on the Product Ideas board for new Ideas and suggest labels for them."

Fill in missing labels​

Find Ideas or Issues without labels and offer labels you can assign to them.

Prompt example: "Every day, find Ideas on the Product Ideas board that have no labels, and suggest labels I can assign."

Add Ideas to the Backlog​

Find Ideas that were not added to the Backlog and add them, so nothing gets left behind.

Prompt example: "Every week on Tuesday, find Ideas on the Product Ideas board that are not added to the Backlog, and add them."

Summarize weekly activity​

Send yourself a summary of what changed on a board over the past week.

Prompt example: "Every Friday at 5 pm, summarize what changed on the Product Ideas board over the past week and send me the summary."

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