Step 2. Set Up a Prioritization Criteria Framework

Table of Contents

Criteria are used to evaluate a backlog for prioritization. In this article, we show you how to create evaluation criteria.

Where to Find the Prioritization Framework

In the board, head over to Criteria settings.

Under the settings, there is an editable pre-set prioritization framework.

Editing the Pre-set Criteria

This prioritization framework you find on the board is editable. You can tweak it so that it fits your needs.

Add New Criteria to the framework

If the framework you find on the board lacks some criteria that you want, you add them.

To add a criterion, click + Criterion.

You can choose one from our list of suggested criteria or create a new one if you don’t have the one you want from the list.

Configure the criterion properties – the name, estimators, criterion type, weight, scores, and description.

Read more about the criterion properties here.

After that, click Save Criterion.

You can also find more prioritization frameworks in our templates’ library.

Edit a Criterion in the Pre-framework

You can tweak the properties of an individual criterion in the framework.

To start editing, open the block of the criterion that you want to edit, and click the edit button.

Now you can go on and start editing the properties – the name, estimators, criterion type, weight, scores, and description.
Once you are done editing, click Save.

Archiving Criteria

If there are criteria in the framework that you think you don’t need at the moment, and you don’t want to delete them because you might want to use them later, you have the option to just archive them.

To archive a criterion, open the block of the criterion that you want to archive and click Archive.

Confirm that you want to archive the criterion.

The archive criterion can be restored for later use.

To restore the archived criterion:

Go to the archive section.

Open the block of the criterion you want to restore and click Return to the Board.

Confirm that you want to restore the criterion.

Permanently Delete a Criterion

After archiving a criterion, you can permanently delete it if you see that you won’t use it again.

In the criterion’s block, click Remove.

Confirm that you want to delete the criterion.

Once deleted, a criterion cannot be restored.

Duplicating Criteria

You can also duplicate criteria. This can help play around with criteria without risking losing the original setting.

Criteria can also be duplicated to another board, which can help you quickly set up a prioritization framework.

Backups

A record of all changes is kept under Criteria Backup. Go to this section to see the previous configurations and the changes made.

This also provides a backup of the previous configurations, which you can restore if needed.

The latest previous version for each property is kept indefinitely, and all the other versions before it is kept for ten days.

Select the settings you want to put back and Click Restore.

Advanced Settings

You can use custom fields as criteria. The custom fields can be from Ducalis (voting board data like votes) or the connected task tracker (Asana, Jira, or Linear)

This feature comes in handy when you have data in a tracker that you could use for prioritization. Instead of evaluating afresh, you can import that data and use it.

Links that can help you with criteria

We also collect useful links that you can follow to learn more about different frameworks.

Ducalis Templates. You can find a collection of ready frameworks here and use them to create your board.
Prioritization Frameworks. Read a short description of each framework.
All Prioritization Templates. Detailed description of each framework and its criteria.
Prioritization Notes. All the best prioritization practices on a single page.
PLG Hypothesis Prioritization Framework. You need it if you want to estimate growth hypotheses.
RICE Framework Prioritization. If you are not sure where to start.
WSJF Agile Framework. It is a prioritization model used to sequence work for maximum economic benefit.
Prioritize Technical Debt. Integrate technical debt prioritization into your sprint planning routine, avoiding bias with estimations.

What’s Next?

When your prioritization framework is ready, you can add your teammates to the board for a collaborative backlog evaluation.

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