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Privacy

Control who can access your Voting Board using four privacy methods: public access for anyone, sign-in requirements, restricted access by domain or email list, and direct links for specific users.

Privacy options overview​

Choose from four access methods:

  • Public access - Anyone can view without signing in
  • Sign-in required - Voters must authenticate to view the board
  • Restricted access - Limit to specific domains or email addresses
  • Direct link access - Share boards via private links

Configure privacy settings​

  1. Open your Ducalis Board and go to Voting board > Settings.

    Voting board settings location

  2. In the left menu, select Voting.

  3. Expand the Privacy section under Access.

    Privacy settings section

Visible to Anyone​

Make your Voting Board public so anyone can browse Ideas without signing in. Voters only need to sign in when they want to upvote, submit Ideas, or comment.

Turn off all privacy toggles to enable public access.

Public access settings with all toggles disabled

Sign-in required​

Require all visitors to sign in before viewing your Voting Board.

Enable the Sign in required toggle.

Sign-in required setting

Author-only mode​

Restrict Voters to see only their own submitted Ideas. Other Voters' Ideas remain hidden.

  1. Enable Sign in required.

  2. Enable Author-only mode.

    Author-only mode setting

With these settings, Voters must sign in and will only see Ideas they created.

Restrict by domain or email​

Limit access to Voters with specific email domains or addresses.

Allow specific domains​

Grant access to anyone with an approved email domain.

  1. Enable Sign in required.

  2. Enable Only Voters from the list.

  3. Enter allowed domains (e.g., yourcompany.io).

    Domain restriction settings

With these settings, only Voters with email addresses from the specified domains can view the board.

Allow specific email addresses​

Grant access to individual Voters by email address.

Import from CSV:

  1. Click Manage All Voters to open the All Voters section.

    Manage All Voters button

  2. Click Import Voters.

    Import Voters button

  3. Click Choose csv file and select your file.

    CSV file upload dialog

Add manually:

  1. In the Privacy settings, enter email addresses in the Voters list field.

  2. Click Add voters when finished.

    Manual email entry field

Subscribe Voters to notifications:

Use the All Voters management section to subscribe Voters to email notifications.

Voter subscription management

Learn more about Subscribers.

Share Voting Boards via private links. Only users with the direct link can access the board, even if they're Organization members.

This helps organizations with multiple user groups provide customized views and hide irrelevant boards from user dashboards.

  1. Enable the Direct link access toggle.

  2. Copy the generated link.

  3. Share the link with your Voters.

    Direct link generation
warning

Admins without the direct link cannot access these boards.

Private board access restriction

Combine privacy settings​

You can enable multiple privacy options simultaneously.

Combined privacy settings

Example configuration:

With all three settings enabled:

  • Voters must sign in to view the board, AND
  • Voters must have an email address with the @tendee.io domain, AND
  • Voters only see Ideas they created
Combined privacy settings example Multilingual voting boards
Last updated: Today