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#2-way-sync

Sync Back

Sync Back sends your team's prioritization results from Ducalis to Asana custom fields. Your teammates in Asana can see which tasks matter most and the order you plan to tackle them.

Prerequisites​

warning

Limited Access Members in Asana can't activate sync.

To change a user's access level, go to Asana Admin → Members.

Asana Admin Members settings showing access level options

Activate Sync Back​

  1. Click the Asana ↔ Ducalis connection icon in the bottom right corner.

    Connection icon location in bottom right corner

  2. Select Sync from the menu.

    Sync settings menu showing Sync Back Fields section

  3. Scroll down to Sync Back Fields.

Choose fields to sync​

Before activating sync, select which Ducalis fields to sync to Asana.

  1. Review the default fields: Priority {emoji} Ducalis and Alignment {emoji} Ducalis.

    Default Sync Back fields: Priority and Alignment

  2. To add more fields, click Add Sync Back field and select from the list.

    Add Sync Back field dropdown menu

  3. Added fields appear below the default fields.

    Additional fields displayed below default fields

  4. To remove a field, click the delete icon next to it.

    Delete icon for removing Sync Back fields

Turn on sync​

  1. After selecting your fields, click Refresh.

  2. Toggle Activate Sync Back on.

    Sync Back toggle switch in enabled state
info

After activating sync, you can't add more fields. To add fields, turn sync off, add the field, then turn sync on again.

  1. Ducalis automatically creates custom fields in your Asana project. Custom fields created in Asana showing priority data

Customize field names​

The emoji in custom field names is your Ducalis Board ID. You can change it in Board settings.

Board emoji settings for custom field identification
tip

After changing the Board emoji, turn sync off and on again to apply the change to Asana field names.

Schedule automatic sync​

Choose when to sync priority rankings to Asana.

  1. Under Sync Back Schedule, select:

    • By sprint end date - Syncs before your sprint ends
    • By custom period - Syncs at a specific day and time
    Sync Back Schedule options: by sprint end date or custom period

  2. For immediate sync, click Manual Sync-Back.

    Manual Sync-Back button for immediate synchronization
warning

Turning sync off deletes Ducalis custom fields from your Asana library.

Copy settings to other boards​

Apply the same sync schedule to multiple boards at once.

  1. Click Copy sync schedule settings.

    Copy sync schedule settings button

  2. Select the boards to apply these settings to.

    Board selection dialog for copying settings

  3. Click Copy Settings to confirm.

    Copy settings confirmation dialog
  • Alignment - Understand how team consensus is calculated
  • Connect Asana - Set up the initial Asana integration
Last updated: Last week